1. What are the working hours, address, and email address of the Registrar’s Office?

The Registrar’s Office at Koç University operates from Monday to Friday between 07:30 and 17:30. The office is located at Koç University Registrar’s Office, Rumeli Feneri Yolu, 34450 Sarıyer, Istanbul. The email address for contact is registrar@ku.edu.tr.

2. How can I request documents from the Registrar’s Office?

Document requests should be made through KUSIS:

• For Enrollment Verification: Main Menu → Self Service → Research Activities → Service Requests → Create New Request → Request a Document → Next → Enrollment Verification → Next → Enrollment Verification-Turkish/Enrollment Verification-English → Next → SUBMIT
• For Transcript Request: Main Menu → Self Service → Research Activities → Service Requests → Create New Request → Request a Document → Next → Transcript Request → Next → SUBMIT
• For High School Diploma Copy: Main Menu → Self Service → Research Activities → Service Requests → Create New Request → Request a Document → Next → Request a copy of high school diploma → Next → SUBMIT
• For TOEFL/IELTS Score Copies: Main Menu → Self Service → Research Activities → Service Requests → Create New Request → Request a Document → Next → Request a copy of test scores → Next → Request a copy of your TOEFL test scores/Request a copy of your IELTS test scores → Next → SUBMIT

You can specify the number of copies needed in the “Comment” section of “My Request Detail.”

3. What is re-registration? Can I withdraw after registering? What is a leave of absence?

Students are required to renew their registration at the beginning of each academic semester. To complete the semester registration, the tuition fee for that semester must be paid within the dates specified in the academic calendar.

Students who have registered or renewed their registration at Koç University may withdraw from the university within the period specified in the Academic Calendar and receive a full refund of their tuition fee. Students who withdraw after the specified period will not be eligible for a tuition refund.

A student may need to take a leave of absence for compelling reasons. In such cases, the student must apply to the University Administrative Board for approval. If the leave of absence is granted, the student can continue their education at the end of the leave period without the need for further approval. Students applying for a leave of absence must complete all registration procedures, including tuition payment.

For undergraduate program tuition rules, visit: Tuition Rules.

4. What is a course schedule?

Each department at the university has a predefined program that outlines the total number and types of courses students must complete over 8 semesters to graduate. In the School of Medicine, this period extends to 12 semesters. Students who achieve a Cumulative GPA of 2.00 are eligible to graduate from their respective undergraduate programs. Courses are categorized as core, compulsory, free electives, and area electives. Depending on the department, there are also lab courses, practical sessions, theses, and similar requirements, with credits ranging from 1 to 4. The prescribed program for each department is available in the University Catalog. The minimum number of courses that students can take each semester is defined by this program, which also determines their course load. Students can access their course schedules through KUSIS.

5. How can I register for courses?

Course registration at the university takes place in two phases: registration and add/drop period. During the add/drop period, students can make adjustments to their course selections until the end of the second Friday of the semester in Fall and Spring terms.

6. What is a double major, minor, and specialization program?

• Double Major: Students enroll in a double major program to graduate with diplomas from two departments by completing the requirements of both within the allotted time. Even if the primary major’s requirements are completed earlier, students have a total of 10 semesters from the start of their first year to complete the second major. Students with scholarships can benefit from them for up to 10 semesters to complete the double major program. Students must complete the required courses for the second major. Those who successfully complete the program receive a separate diploma for the second major. To apply for a double major, students should follow these steps on KUSIS: Main Menu → Self Service → Research Activities → Service Requests → Create New Request → (VIEW ALL) Program Request → Next → Select the appropriate program → Next → VIEW ALL → Select the appropriate program → SUBMIT

For more information about the double major program, visit: Double Major Regulations.

• Minor: Students enroll in a minor program to receive a certificate in addition to their primary major diploma upon graduation. Students can apply for a minor program as early as their third semester and no later than their fifth semester. To be eligible, students must have a cumulative GPA of 2.50/4.00 or higher. Although requirements vary by department, students generally need to complete six courses from the second department. For some faculties, the courses chosen for the minor must not overlap with those in the primary major. To apply for a minor, follow these steps on KUSIS: Main Menu → Self Service → Research Activities → Service Requests → Create New Request → (VIEW ALL) Program Request → Next → Select the appropriate program → Next → VIEW ALL → Select the appropriate program → SUBMIT

For more information about the minor program, visit: Minor Regulations.

• Specialization: Students who are successfully pursuing their primary undergraduate programs may take a limited number of courses in another field to obtain a specialization certificate. Students can apply for a specialization program as early as their third semester. To be eligible, students must have a cumulative GPA of 2.00/4.00 or higher. Although requirements vary by department, students generally need to complete 3 to 5 courses in the relevant field. To apply for a specialization, follow these steps on KUSIS: Main Menu → Self Service → Research Activities → Service Requests → Create New Request → (VIEW ALL) Program Request → Next → Select the appropriate program → Next → VIEW ALL → Select the appropriate program → SUBMIT

For more information about the specialization program, visit: Specialization Program Regulations.

7. What is internal transfer?

Internal transfer refers to a student changing their major within the university. Students wishing to transfer to another department can apply to the Registrar’s Office at the end of their first academic semester and before the start of their sixth academic semester. Internal transfer applications are evaluated and decided by the respective Faculty Dean’s Office.

8. What is the academic calendar? Where can I find it?

The academic calendar provides important dates such as registration renewal periods, KUEPE exam dates for the English Language Center (ELC), application deadlines for academic matters, and major campus events. The academic calendar is regularly updated.

You can access the most up-to-date version of the academic calendar at: Academic Calendar.